Política arquivística de preservação digital aplicada aos dossiês acadêmicos da Universidade Federal de Sergipe

Abstract

The production and management of digital archival documents (DADs) in Federal Institutions of Higher Education (IFES) represent a growing problem. The need to guarantee the long-term preservation, authenticity, and accessibility of these digital records is evident. This dissertation proposes implementing a Digital Preservation Archival Policy (DPP) for the digitized academic files of undergraduate students from the Department of Academic Administration (DAA) of the Federal University of Sergipe (UFS), between 2010 and 2020. The overall objective of this study is to develop a structured policy that guarantees the reliability, authenticity, and accessibility of these records, contributing to the maintenance of academic memory and, moreover, promoting institutional administrative transparency. The methodology is characterized as applied, with a qualitative, descriptive, and exploratory approach, developed through a case study and action research. Data collection techniques included document analysis, participant observation, and systematic literature review. The theoretical framework is based on authors such as Flores, Ferreira, Arellano, Gava, and Innarelli, as well as national and international regulations: InterPARES guidelines, the OAIS model (ISO 14721:2025), Conarq resolutions, and AN Ordinance No. 92/2011. The results indicated the absence of a formal digital preservation policy at DAA/UFS, flaws in metadata standardization, unsystematic digitization processes, and vulnerabilities in document authenticity and integrity. The proposed Digital Documentation Policy (PDP) defines guidelines for the management and maintenance of students' digital documentation, including: definition of descriptive and technical metadata, preservation strategies (migration, emulation, replication), creation of a Trusted Digital Archival Repository (RDC-Arq), access and temporality policies, and technical training for staff. Finally, it is concluded that adopting this policy is necessary to strengthen digital preservation actions, ensure compliance with the General Data Protection Law (LGPD) and the Access to Information Law (LAI), and protect the documentary heritage of UFS in the academic and institutional context.