Organização documental : um relato de experiência no arquivo documental da Divisão de Prestação de Contas Escolares da Secretaria de Estado da Educação e da Cultura do Estado de Sergipe

Abstract

This article consists of an experience report related to the internship experience in the current file of the School Accountability Division (DIPCE) of the Department of Education and Culture (SEDUC) of the State of Sergipe (SE), focusing on the organization process of the documentary collections of this administrative sector. The research question is as follows: How is the ordering, storage, and retrieval of archival documents in the current phase carried out in the School Accountability Division of SEDUC? The general objective is to analyze the development process of labels in the School Accountability Division of SEDUC as a decisive factor for sectoral organization and information retrieval. And specifically: a) describe the information retrieval problems in the mentioned sector in the School Accountability Division of SEDUC that led to a reformulation in the way its documentation is organized; b) discuss the actions related to the implementation of an internal sector organization process to meet its information retrieval needs. It has an exploratory qualitative approach to the object, with simple observation as the method. The analysis is carried out in relation to the methodological bases of document management in documentary archives. As a result, there was an empiricism in the documentary organization of DIPCE that does not have a direct correlation with the theoretical-methodological framework of related literature.